Workspace Intelligence
Spend less time prompting and more time doing
True personalization and deep context across every app
Workspace Intelligence is a new capability, deeply integrated into the apps you love. Instead of writing long prompts or tagging files, it connects those dots for you, and has a built-in understanding of your team and projects to deliver accurate and personalized assistance from wherever you are working.
Siloed chats where tasks, action items, and project updates easily get buried in the noise.
Frustrating search loops guessing keywords and file names, wondering “where did my team save that document?”
Endless triage of overflowing, unorganized inboxes and drafting emails that require heavy editing and providing context to sound like you and be relevant.
Staring at a blank page while you hunt for transcripts, dig up notes, manually link files in your prompts, and copy-paste text just to get a draft off the ground.
Building decks slide-by-slide, writing paragraphs of prompt instructions to teach AI your brand guidelines, fonts, and style.
Spending hours manually consolidating data, writing formulas, and formatting sheets—hoping you didn’t make a calculation error.
A unified command center and partner in productivity that knows your work context. Get help to manage your day, stay on top of the flow of communication, schedule meetings, and find anything you need across all your Workspace apps.
A living, breathing database of your business. Scan across thousands of files quickly with AI Overviews, ask conversational questions about them, and group files into Drive Projects.
Drafts in your voice and zero inbox noise. “Help me write” uses your specific work relationships and context to draft personalized emails with inherent knowledge on the topic, while AI Inbox surfaces urgent action items.
Contextual drafts in a snap. Gemini synthesizes your recent files, chats, emails, web, and even Gemini Notebook into complete, citable documents in a consistent style, without you needing to manually attach them.
Ready-to-present decks with minimal prompting. Workspace Intelligence references your team’s existing presentations and brand templates to generate stunning, fully editable slides.
Build and edit entire sheets with simple natural language. Gemini connects your files, emails, and chats to turn scattered info into organized spreadsheets.
Chat
Siloed chats where tasks, action items, and project updates easily get buried in the noise.
A unified command center and partner in productivity that knows your work context. Get help to manage your day, stay on top of the flow of communication, schedule meetings, and find anything you need across all your Workspace apps.
Drive
Frustrating search loops guessing keywords and file names, wondering “where did my team save that document?”
A living, breathing database of your business. Scan across thousands of files quickly with AI Overviews, ask conversational questions about them, and group files into Drive Projects.
Gmail
Endless triage of overflowing, unorganized inboxes and drafting emails that require heavy editing and providing context to sound like you and be relevant.
Drafts in your voice and zero inbox noise. “Help me write” uses your specific work relationships and context to draft personalized emails with inherent knowledge on the topic, while AI Inbox surfaces urgent action items.
Docs
Staring at a blank page while you hunt for transcripts, dig up notes, manually link files in your prompts, and copy-paste text just to get a draft off the ground.
Contextual drafts in a snap. Gemini synthesizes your recent files, chats, emails, web, and even Gemini Notebook into complete, citable documents in a consistent style, without you needing to manually attach them.
Slides
Building decks slide-by-slide, writing paragraphs of prompt instructions to teach AI your brand guidelines, fonts, and style.
Ready-to-present decks with minimal prompting. Workspace Intelligence references your team’s existing presentations and brand templates to generate stunning, fully editable slides.
Sheets
Spending hours manually consolidating data, writing formulas, and formatting sheets—hoping you didn’t make a calculation error.
Build and edit entire sheets with simple natural language. Gemini connects your files, emails, and chats to turn scattered info into organized spreadsheets.
Chat
Drive
Gmail
Docs
Slides
Sheets
Siloed chats where tasks, action items, and project updates easily get buried in the noise.
A unified command center and partner in productivity that knows your work context. Get help to manage your day, stay on top of the flow of communication, schedule meetings, and find anything you need across all your Workspace apps.
Frustrating search loops guessing keywords and file names, wondering “where did my team save that document?”
A living, breathing database of your business. Scan across thousands of files quickly with AI Overviews, ask conversational questions about them, and group files into Drive Projects.
Endless triage of overflowing, unorganized inboxes and drafting emails that require heavy editing and providing context to sound like you and be relevant.
Drafts in your voice and zero inbox noise. “Help me write” uses your specific work relationships and context to draft personalized emails with inherent knowledge on the topic, while AI Inbox surfaces urgent action items.
Staring at a blank page while you hunt for transcripts, dig up notes, manually link files in your prompts, and copy-paste text just to get a draft off the ground.
Contextual drafts in a snap. Gemini synthesizes your recent files, chats, emails, web, and even Gemini Notebook into complete, citable documents in a consistent style, without you needing to manually attach them.
Building decks slide-by-slide, writing paragraphs of prompt instructions to teach AI your brand guidelines, fonts, and style.
Ready-to-present decks with minimal prompting. Workspace Intelligence references your team’s existing presentations and brand templates to generate stunning, fully editable slides.
Spending hours manually consolidating data, writing formulas, and formatting sheets—hoping you didn’t make a calculation error.
Build and edit entire sheets with simple natural language. Gemini connects your files, emails, and chats to turn scattered info into organized spreadsheets.
How does Workspace Intelligence work?
Information gathering
Workspace Intelligence handles the heavy lifting by gathering the right information for you. It breaks down context walls, instantly assembling the full story behind every project to ensure you have everything you need the moment you want to take action.
Situational awareness
Using advanced Gemini reasoning, Workspace Intelligence knows what is most important to you right now based on who you work with and what projects are in flight - ensuring you never miss an action item.
True personalization
By understanding your past work and communication patterns as well as your role and working relationships, Workspace Intelligence learns your unique work style, voice, and formatting preferences to ensure every output sounds authentically like you and in the right style for your audience.
No setup required
Workspace Intelligence works right out of the box, no setup needed by your users or admins. Deep personalization happens automatically and is built-in when you use any Workspace app, removing the need to authenticate or use connectors, set up MCP, or allow computer and browser access.
Privacy and security
Your data is your data
Your information is not sold or used for ads. It is not used to train the AI models.
AI that follows your rules
The system only looks at data you already have permission to see. If you cannot find or access a file yourself, the AI cannot either.
Keeping data private
Your organization’s data is stored in a secure, isolated environment. It is never shared with data from other companies.
Track record of safety
Our tools meet the highest international standards for security. We have earned top certifications for AI privacy and safety.
For more detailed information, please refer to the .
Additional resources
Workspace AI solutions
Discover how Gemini for Google Workspace can help your team write, organize, and connect.
AI Learnings
Build AI fluency for Google Workspace and Gemini Enterprise.
Whitepaper
Dive into the technical details of contextual AI for the enterprise in our comprehensive whitepaper.
Workspace AI solutions
Discover how Gemini for Google Workspace can help your team write, organize, and connect.
AI Learnings
Build AI fluency for Google Workspace and Gemini Enterprise.
Whitepaper
Dive into the technical details of contextual AI for the enterprise in our comprehensive whitepaper.
Frequently asked questions
Your data belongs to you. Workspace Intelligence does not use your organization's data to train AI models, and your information is never sold or used for ads.
It retrieves context across Workspace apps (like Drive, Gmail, and Calendar) to help you move away from gathering information, doing manual work, and exhaustive prompting and source upload, and towards outcomes, such as drafting status updates in Docs or generating presentations in Slides grounded in your team's specific data.
It meets the highest international security standards, including ISO 42001 and FedRAMP High authorization, ensuring it meets comprehensive safety and security requirements.